COVID-19 Secure Policy

This document is intended to give a general overview of the procedures which we have put in place to ensure a COVID-19 secure environment at outdoor airsoft events involving over 30 people. It outlines the considerations which we have taken when planning our events. The site manager will carry out continual pro-active and reactive risk assessment in addition to our written policies and apply extra measures if deemed necessary.

Social Distancing

Social distancing is fundamental to creating a COVID-safe event and applies to all those visiting or working on the event site, including attendees.

All those working on-site, including volunteers and contractors

• Social distancing should be maintained, wherever possible.

• 2m or 1m with risk mitigation (where 2m is not viable) are acceptable. The mitigation is appropriate face covering.

• Social distancing applies to all areas, not just the place where people spend most of their time, but also entrances and exits, car-parks, briefing areas and respawn zones.

• Maintain good ventilation in the work environment. For example, opening windows and doors frequently, where possible.


• Social distancing should be maintained, wherever possible – and at all times – between attendees who are from different households or support bubbles, and between attendees and staff.

• Social interactions must follow government guidelines on social contact:

Step 2 – no earlier than 12 April: Rule of 6 or 2 households outdoors. Single households / support bubble indoors.

Step 3 – no earlier than 17 May: 30 people outdoors. Rule of 6 or 2 households indoors.

Step 4 – no earlier than 21 June: lifting of social contact restrictions subject to the outcome of the Events Research Programme, and a review of social distancing measures.

• Particular attention needs to be given to maintaining social distancing at points where there is direct interaction between them and those working on the site – this would be during signing in, retail sales, chrono and issuing/returning rental guns & equipment.

• Care needs to be given at ingress and egress points to avoid crowding. Any pinch-points in the safe zone area should be closely monitored by staff, with people dispersed if necessary.

• Care must be taken to prevent large mass gatherings – the safety and rules briefings need particular attention to ensure that appropriate social distancing is maintained. All briefings must be carried out outdoors.

Face Coverings

In some locations and settings, such as indoor retail and catering areas, the wearing of face coverings is mandatory for both staff and customers unless they are consuming food and drink or have a reasonable excuse for not wearing one or are not able to wear one, for example, because of their age or a health condition.

A face covering can be very simple. It just needs to cover the mouth and nose. It is not the same as a face mask, such as the surgical masks or respirators used by health and care workers. Similarly, face coverings are not the same as the PPE used to manage risks like dust and spray in an industrial context.

In areas where the wearing of face coverings is not required by regulation, staff and attendees should be encouraged to wear a face covering anyway.

Please be mindful that the wearing of a face covering may inhibit communication with people who rely on lip reading, facial expressions and clear sound. Some people may also have a reasonable excuse for not wearing one, or are not able to wear one, for example, because of their age or a health condition.

The evidence suggests that wearing a face covering does not protect the user, but it may protect others if the user is infected but has not developed symptoms.

Businesses are also required to remind customers to wear face coverings where this is mandated (e.g., by displaying posters).

People are also strongly encouraged to wear a face covering in other enclosed public spaces where social distancing may be difficult and where they come into contact with people they do not normally meet.

It is important to know that the evidence of the benefit of using a face covering to protect others is weak and the effect is likely to be small, therefore face coverings are not a replacement for the other ways of managing risk, including minimising time spent in contact, using fixed teams and partnering for close-up work, and increasing hand and surface washing. These other measures remain the best ways of managing risk in the workplace and government would, therefore, not expect to see organisers or employers relying on face coverings as risk management for the purpose of their health and safety assessments.

People should remove face coverings if asked to do so by police officers and staff for the

purposes of identification.

Employers should support their workers in using face coverings safely if they choose to wear one. This means telling workers:

• Wash your hands thoroughly with soap and water for 20 seconds or use hand sanitiser before putting a face covering on, and after removing it.

• When wearing a face covering, avoid touching your face or face covering, as you could contaminate them with germs from your hands.

• Change your face covering if it becomes damp or if you’ve touched it.

• Continue to wash your hands regularly.

• Change and wash your face covering daily.

• If the material is washable, wash in line with manufacturer’s instructions. If it’s not washable, dispose of it carefully in usual in the non-recyclable waste stream.

• Practise social distancing, wherever possible. Face-coverings can be made at home and guidance on how to do this can be found on the website.

Information in regards to attendees:

Keeping attendees safe

Where outdoor events are permitted, social distancing should be maintained at all times.

Risk assessments should specifically consider the maximum capacity both in terms of the ability to manage attendee behaviour and maintain social distancing while keeping within any limits set under rules.

Capacities will be assessed based on the size of the event space and expectations of attendee behaviour to ensure that social distancing can be maintained. The main consideration in deciding these capacities will be deciding how many people can safely be accommodated in the safe-zone area before, after and in-between games. Where practical, players will be taken out of the safe zone and remain in the play area for the majority of the day, only returning at lunch-time, at the end of the day, or on an individual basis if necessary.

Once participants are in the game zone, the nature of the activities precipitates social distancing by default, with a couple of minor changes to the usual rules to avoid proximity to other players.

The vast majority of attendees will make their way to site in their own private transport, so effect on public transport will be negligible.

The organisers will also:

• Consider whether sufficient staff are appropriately trained to keep people safe. For example, having dedicated staff to encourage social distancing.

Enclosed structures and ventilation

As set out in 5(6) of the Health Protection (Coronavirus, Restrictions) (No.2) (England) Regulations 2020, a place is indoors if it would be considered to be enclosed or substantially enclosed for the purposes of section 2 of the Health Act 2006 under the Smoke-free (Premises and Enforcement) Regulations 2006.

Some events may include indoor and outdoor elements. Enclosed or partially enclosed structures, such as marquees or tented structures, will limit attendee capacity so that social distancing can be maintained.

Any buildings in operation have had all doors and windows removed and are small, single storey derelict structures which provide adequate ventilation – Marshals will monitor occupancy levels to ensure crowding does not occur.

Event organisers should also consider additional mitigations to reduce the risks of transmission in enclosed or partially enclosed structures, such as providing sanitisation points and reminding attendees to avoid raising their voices. Face coverings will be strongly recommended for event attendees present in enclosed or partially enclosed structures, apart from when they are consuming food or drink.

Good ventilation can help reduce the risk of spreading coronavirus, so event organisers should focus on improving general ventilation, preferably through fresh air or mechanical systems. Lifting or removing side walls from enclosed or partially enclosed structures, such as marquees, can help to circulate fresh air.

In addition, organisers should take steps to maintain social distancing between attendee and staff by:

• Managing audiences to avoid pinch points, particularly at entrances and at access points to retail, catering, toilets, chrono areas and the game-zone.

• Giving specific consideration to ingress and egress management, car parking, sign-in, hand washing facilities and areas such as briefing sites where crowding can take place.

• Making attendees aware of, and encouraging compliance with, limits on gatherings, for example, on arrival or at booking-in or while in the safe-zone and chrono areas.

Crowd Management

Organisers, in consultation with those responsible for crowd management, should consider the need for social distancing and the risks of overcrowding when planning and, where necessary, restrict the numbers allowed on the site – or in a particular area – at any one time. This will be achieved through ticket numbers.

• The expected interactions among participants occurring during the event are while preparing their equipment in the safe-zone, while at dead-zones, receiving briefings and moving out of a starting position. These areas will be closely monitored by event staff and attendees will be reminded of the need to practise social distancing.

• Attendees who are accompanied by children should be reminded that they are responsible for supervising them at all times and should follow social distancing guidelines.

• Signage should be provided in the car-park and safe-zone to remind attendees of the need for social distancing and to clearly direct them to facilities such as hand washing locations and quarantine areas.

• Activities or features that are likely to encourage audience behaviour increasing transmission risk, such as crowding, clustering and physical contact outside of household groups or support bubbles should be avoided and prevented.

• Announcements should be made frequently to encourage attendees to respect distancing measures.

• Attendees are not permitted if they appear to be under the influence of alcohol or drugs.

• All events of over 30 people will be ticketed or otherwise controlled to ensure that Covid-19 secure guidance and government regulation is upheld. The numbers of tickets issued will ensure that social distancing can be maintained. Ticketing will also be used to support test and trace (see Test & Trace Section)

• All reasonable effort should be made to manage arrivals on site to avoid crowding and queuing, attendees will be advised to remain at their vehicles and keep their equipment there unless called for sign-in or chrono.

• Consideration will be given to managing family groups who may wish to remain closer than the required social distance but who, in doing so, may encourage others to cluster in a similar manner. Communication is key to this.

• Consideration should be given to planning car parking to allow sufficient spacing for the social distancing of occupants. This is particularly important as attendees frequently gather around their vehicles when not in the game-zone.

Attendee Transport

The majority of our attendees travel to our events in their own private vehicles, we have restricted numbers to assure that extra vehicles can be accommodated where attendees may have previously travelled together in the same vehicle but are now bringing individual cars. Extra space around the vehicles has also been taken into consideration.

Entertainment Areas Safe

Appropriate measures need to be put in place to help ensure that all those working or attending a demonstration or display are kept COVID-safe. This will involve:

• Positioning event staff in key areas to encourage those attending to maintain the basic rules of social distancing.

• Ensuring that steps are taken to avoid people needing to unduly raise their voices to each other. This includes – but is not limited to – refraining from activity, that may encourage shouting. This is because of the potential increased risk of transmission – particularly from aerosol and droplet transmission.

• Seating is not provided.

• Event staff are trained to provide advice or assistance whilst themselves maintaining social distance.

Ingress and Egress

Getting people in and out of venues, whether an event site or a marquee etc., needs careful managing as these are potential pinch points where social distancing may be more difficult to control. This should be considered as part of the event’s crowd management plan.

• Attendees usually arrive by car and are able to remain around their vehicles for most of their time in the safe-zone. Queues may be necessary for access to toilets, catering, sign-in or retail facilities, these will all take place outdoors.

• Outside queues should be managed to ensure they do not cause a risk to individuals. This will be done by ensuring queues do not form in areas of vehicle movement (for example in the car-park or access roads).

• Advance ticketing will be in place to minimise queuing on site. All attendees have been supplied with a combined sign-in, insurance waiver, consent and track & trace form which they should complete before the event and bring with them to reduce contact and queuing on arrival.

• No ticket sales will take place on site.

• On arrival, those checking tickets will ask attendees if they – or any member of their family – are suffering symptoms associated with COVID-19.

• People with symptoms of COVID-19, or who have been advised to self-isolate following contact with someone with symptoms of COVID-19 will be refused entry and asked to return home.

• An isolation/quarantine area will be assigned near the car-park/access road where those refused entry can be taken until they can safely leave the site.

• Tickets are designed for electronic scanning to avoid the need for those checking to need to touch tickets.

• All reasonable effort will be made to maintain social distancing between staff and attendees at entrances. We are not currently issuing wristbands.

• Advice on what people should do if they are unwell is provided at the point of booking on the event page.

• In their pre-event communication, attendees have been notified of the need to keep their personal equipment in their car

• Hand washing and sanitiser stations will be available, and clearly signposted, around the game-zone ingress and egress points but in locations that do not cause bottlenecks at entrances.

Emergency Egress

Every event includes the emergency RV point in the initial, mandatory safety briefing.

• Our sites are not fenced in, so attendees do not need to feed through egress points in an emergency. The site manager and Marshal team will need to ensure that people do not cluster together if an egress becomes necessary.

Accidents and first aid

In an emergency, such as an accident or need for evacuation, people do not have to maintain social distancing if it would be unsafe.

People involved in the provision of assistance to others should pay particular attention to sanitation measures immediately afterwards, including washing hands. Disposable gloves will be available to the duty first aider and they are encouraged to wear them when treating any injuries.

Due to the small scale of our events, we are only able to deal with small injuries on site. For anything worse an ambulance would be called and the duty first-aider would stabilise the casualty as per their training.


Regular and thorough cleaning is an essential part of creating a COVID-safe event. This involves:

• Frequent cleaning of waste areas and potential touch points around the event site, such as door handles, needs to be undertaken with suitable detergents and sanitisers.

• Ample stocks of alcohol sanitisers and wash facilities will be available at all the locations where these are provided.

• Frequently cleaning work areas and equipment between uses, applying normal cleaning products.

• Paying particular attention to areas that are likely to be touching points for the public and

workers, such as door handles, waste bin lids, tables and chairs etc., all of which need to be

regularly disinfected.

• Particular attention should be paid to areas where there is high traffic, such as the safe zone and chrono area.

• When cleaning after a known or suspected case of COVID-19 (for example in designated isolation/quarantine areas), refer to specific guidance.

• Frequent clearing of bins and waste from around the event site is important and those responsible will be provided suitable personal protective equipment and will be trained to clean surfaces around bins etc. that may be touched by the public, using a suitable detergent or sanitiser


Public toilets, whether portable or fixed, should be kept open and carefully managed to reduce the risk of transmission of COVID-19.

• Signs and posters will be in place to build awareness of good handwashing techniques, the need to increase handwashing frequency and to discourage people from touching their face.

• People will be encouraged to cough or sneeze into a tissue and to bin it safely, or into their arm if a tissue is not available.

• In areas where queues normally form, the adoption of a limited entry approach, with one in, one out (whilst avoiding the creation of additional bottlenecks) will be in place, with a staff member on hand to guide customers

• Hand sanitiser will be available on entry to toilets and suitable handwashing facilities will be made available, including running water, liquid soap and suitable options for drying (either paper towels or hand driers) depending on the site.

• Clear use and cleaning guidance for toilets will be made available, with increased frequency of cleaning in line with usage.

• It is recommended that alcohol-based cleaning products are used when toilets are in use as these are effective for COVID-19 within 1 minute. Normal cleaning agents, which take longer to deal with COVID-19, can be used for the final clean each day. High-strength isopropyl alcohol will be used for this.

• Particular attention should be given to the frequency of cleaning hand-touched surfaces and disposable cloths or paper roll will be used to clean all hard surfaces.

• Keep the facilities well ventilated, for example by fixing doors open, where appropriate.

• Special care should be taken for cleaning of portable toilets.

• The site manager should put up a visible cleaning schedule and keep it up to date.

• Waste facilities and more frequent rubbish collection will be available, although staff and customers will be asked to take as much of their own waste home for disposal. The people doing the work are especially vulnerable to COVID-19.

Information in regards to Event staff and volunteers:

Moving around the event site

Movement around the safe-zone should be kept to a minimum.

• Attendees with their own equipment will be asked to take everything to the chrono zone in one trip to reduce unnecessary movement between safe-zone and car-park. All equipment intended for use should be taken to the chrono at the start of the day, even if unsure whether it will actually get used.

• One-way flow will be in place through any structures in the safe-zone area.

• Floor markings and signage will be provided to remind both workers and attendees to follow social distancing guidelines.

• The flow of traffic areas will be monitored and controlled.

• Pinch points will be managed to avoid crowding.

Communication and Training

As part of maintaining COVID-safe working practices, it is important to communicate clearly with – and reassure – everyone about the rules that been put in place to make sure everyone is safe.

To this end:

• A manger or senior Marshal will intercept each vehicle as it enters the site to brief all those coming onto the site of the procedures they need to follow on site and particularly on arrival at the site. Further information will be communicated during the morning safety brief, it is mandatory that everyone on site attends this briefing.

• All those working on site, including workers, contractors, suppliers, volunteers, traders, caterers and so forth, should be provided with written guidance on the site’s health policy.

• The site health rules should form a key part of induction training should take place in accordance with social distancing rules and preferably on-line in advance of workers coming onto site to minimise contact.

• If induction meetings are held on site they should be held outdoors, if possible, with social distancing in place.

• Particular attention should be given to briefing volunteers who might not be familiar with COVID-19 work practices.

• Clear, consistent and regular communication should be used to improve understanding and remind all those on site of the COVID-safe rules.

• The use of images and clear language is important as for some English may not be their first language.

• Using visual communications, such as signage will help to reduce the need for face-to-face communication.

• Everyone working on the site should agree to abide by the COVID-safe rules and necessary changes in working arrangements.

• Ongoing engagement should be maintained with workers, contractors, suppliers, volunteers, traders and all those working on the event site to monitor and understand any unforeseen impacts of changes to working environments.

• It is important that event organisers require all their contractors to follow their rules and ensure that their staff are suitably trained and briefed about them.

• Contractors, volunteers and other workers will be required to arrive on site early for a health and safety briefing as well as a general briefing on the day’s planned activities to ensure everyone knows what each person is responsible for.

Signage on site will be used to remind workers of the need to socially distance and to wash hands regularly.

Collecting of personal data for test and trace

The opening up of the economy following the COVID-19 outbreak is being supported by NHS Test and Trace. It is a legal requirement for venues and those responsible for organising events to record the contact details of those attending the event site (including workers and staff) and to keep a temporary record of attendees for 21 days, in a way that is manageable. They must also assist NHS Test and Trace with requests for that data if needed.

Those responsible for organising events, and businesses working on an event site, must also keep contact details of staff working on the site, and shift times, on any given day. These records must be kept for a period of 21 days.

All attendees need to hold a pre-purchased ticket, are signed in individually and must bring a consent form which includes a contact phone number. In accordance with our privacy policy we keep these forms for a minimum of 21 days.

Each site displays an official NHS QR code poster at entry points so that staff and attendees can ‘check in’ using this option, if they wish.

Our existing privacy policy and data protection assessment covers the collection and use of the data requested, the relevant terms and conditions are made available on our website as well as on the consent form which each attendee must provide before entry to the event.

Personal Protective Equipment (PPE)

Employers should support their workers in using face coverings safely if they choose to wear one. This means telling workers:

PPE protects the user against health or safety risks at work. It can include items such as safety helmets, gloves, eye protection, and high-visibility clothing.

Where PPE is already used by workers to protect against non COVID-19 risks, they should continue to use it.

When managing the risk of COVID-19, additional PPE beyond what is usually worn is not beneficial as COVID-19 is a different type of risk to the risks normally faced in a workplace. It needs to be managed through social distancing, hygiene and fixed teams or partnering, not through the use of PPE.

Risk assessments should reflect the fact that the role of PPE in providing additional protection against COVID-19 is extremely limited. However, if your risk assessment does show that PPE is required, then you should provide this PPE free of charge to those workers who need it.


The site or event manager will coordinate and oversee the implementation of health management on site in accordance with the general airsoft, site-specific and COVID-19 risk assessments.

Protecting Workers and Volunteers

Employers have a duty to reduce workplace risk to the lowest possible level by taking preventative measures. Employers should work with any other employers or contractors sharing the workplace so that everybody’s health and safety is protected. In the context of COVID-19, this means protecting the health and safety of your workers and attendees by taking steps to minimise the risks. The following key measures should be considered:

• The maximum number of people who can be safely accommodated on site will be decided by the site manager and ticket numbers/staffing levels will be reduced if necessary. This will be constantly re-assessed on a weekly basis with each weekend’s experience feeding back into the risk assessment and management.

• The areas where people would normally work in one space are the sign-in/shop area and the chrono station. With careful management of the flow of attendees to these areas, one member of staff can operate in each area.

• An individual team member will be assigned a tasking for the day to prevent sharing areas between staff.

• Touch points should be disinfected between users if relief is necessary.

• In situations where gloves are worn, workers need to be reminded of the risks of them carrying pathogens and should be advised not to touch other parts of their body while wearing them.

• Where possible, use systems/equipment that does not involve touch – such as contactless payments.

• Microphones, headphones, tools and personal equipment should not be used by different people without being disinfected between each use or quarantined for sufficient time. Staff who do not have their own personal radio comms equipment will be issued a unique radio for the weekend which can then be quarantined before the next weekend.

• Where box offices, customer service kiosks or similar constructions are needed on site, staff working in them should be protected by screens.

• It is the site manager’s responsibility to ensure that those coming onto site are fit to work and are not suffering from any symptoms of COVID-19 or otherwise feeling unwell.

• Encourage increased frequency of handwashing and surface cleaning. All those working on site should be encouraged to wash their hands regularly (and particularly before and after eating, drinking or using the toilets) with soap and water for 20 seconds.

• Sufficient hand washing and sanitiser facilities will be easily accessible around the site throughout the event, from build-up to break down. The number required will depend on the site and is the responsibility of the site manager.

• Disposable towels or electric dryers should be used – never use cloth hand towels.

• Sanitisers should be antiviral with a high alcohol content.

• Workers should be advised of the risk of severe burns if alcohol sanitisers are still present on the skin near naked flames, pyrotechnics or sources of static electricity.

• Use floor tape or paint to help people maintain social distancing.

• Issuing and returning rental equipment is one area where people have to directly pass things to each other. Rental equipment should be sanitised and laid out in a transfer zone with customers advised to pick them up for themselves. Rental equipment should be returned to a specific drop-off zone and sanitised before being stored.

• Ensuring that where things have to be passed to others, they are appropriately sanitised.

o Avoid situations where the social distancing requirement is broken, instructing users in the correct use of the rental equipment should take place from a suitable distance, with a single demo unit kept aside for this purpose.

• Assist the Test and Trace service by keeping a temporary record of staff shift patterns for 21 days and assist NHS Test and Trace with requests for that data, if needed. This could help contain clusters or outbreaks.


Meetings should only take place where absolutely necessary, in which case:

• Meetings should be held outdoors or in well-ventilated rooms, whenever possible.

• Participants should maintain social distancing (2m, or 1m with risk mitigation where 2m is not viable, is acceptable).

• Touch points should be avoided. For example, avoiding sharing pens and other objects.

• Hand sanitiser should be provided in meeting areas.

Coming to work and leaving work

All those working on site, including volunteers, will be encouraged to observe COVID safety rules when travelling to and from the event site.

• All those coming onto the event site to work will be fully briefed on the event’s health

requirements in advance.

• All those coming onto the site – other than the attendees –are to register each time they are on site confirming they are not suffering from COVID-19 symptoms or living in the same household or support bubble as someone who is unwell. Also, whether they share a household or accommodation with anyone in a vulnerable group who is self-isolating. If yes, they will not be allowed onto the site. Event organisers have a responsibility for the safety of all those on site, whether directly employed or not.

• The registration process should be risk assessed so that it can be done safely, preferably before they leave home. It is the responsibility of the site manager to ensure that this is done.

• Any data collected as part of this registration, for example mobile phone numbers, will be processed and stored in accordance with the relevant legislation.

• The site manager should be designate an isolation/quarantine point, close to the entrance or exit, where anyone found to be unwell or at risk can be taken.

• Any workers who become unwell should make their way off site and home safely, if this is not possible due to their condition then the site manager will need to ensure that they have a safe means home, or to hospital if necessary at the company’s expense.

• Use markings and introduce one-way flow systems at ingress and egress points as well as any points where there is risk of crowding. This needs to be done on a site basis by the site manager as part of their specific risk assessment prior to each weekend.

• Handwashing facilities (or hand sanitiser where not possible) should be provided at ingress and egress points.

• Where workers are required to stay away from their home, the site manager should log where they are staying and make sure any overnight accommodation meets social distancing guidelines.

On-site illness

• Anyone working on the event site who starts to feel unwell or shows any symptoms of COVID-19 should immediately isolate themselves from other workers and either stay in isolation until medical assistance can be brought to them or leave the site altogether.

• An isolation/quarantine area will be established by the site manager, a first-aidr will always be present on site

• Those taken ill should report their illness to the site manager immediately and ask for a COVID-19 test on the NHS website.

• Those with symptoms should be sent home and asked to request a COVID-19 test through the NHS Test and Trace service.

• Consideration should also be given to sending home any co-workers who have been in close contact with the person taken ill, including those who have shared transport with them, particularly as it is known that some people can carry the virus and show no symptoms at all. Close contacts of COVID-19 cases should follow the government advice and self-isolate for 14 days.

Suppliers, Traders and Caterers etc.

• Catering staff will only be permitted on site if they have declared themselves well that day.

• Suppliers will be provided with details of the COVID-19 policy/requirements and asked to sign up to abide by these in advance of the event.

• Caterers must undertake a risk assessment and provide the organiser with details of how they will shield their staff and the public to minimise risk and maintain social distancing.

• A consistent approach will be insisted on from all caterers throughout the event.

• All catering facilities should take into account social distancing in the way they operate, where possible, avoiding queues.

• All food and drink operations on the event site must comply with hospitality rules operating in the local area.

• Catering facilities should be required to operate to the standards required of foodservice operations generally and should comply with appropriate foodservice and food retailing COVID-19 guidance.

• If tables and chairs are provided, these should be suitably spaced, in line with social distancing requirements, and frequently cleaned with suitable detergents/sanitisers.

• Where a kiosk or outlet can only provide a takeaway service under the rules customers can eat and drink anywhere in the outdoor setting.

• Customers should be reminded to adhere to safe social distancing when queuing for food and drink by putting up signs or introducing a one-way system that customers can follow. The employment of extra marshals to enforce this may be necessary.

• From Step 1b, 29 March and until Step 3, no earlier than the 17 May, customers eating and drinking in the outdoor setting should not gather in groups of more than 6 people or two households and signs should be put up to remind customers not to gather beyond their permitted groups (unless exemptions apply) when consuming food and drink outdoors.

• Customers may purchase food or drink from an indoor counter to takeaway and consume in an outdoor setting if there is no adjacent seating available.

• All food should be suitably covered.

• Caterers will not be allowed to trade without suitable hand washing facilities.

• Where possible, single use containers will be used, and attendees should be encouraged to throw these in waste bins after use.

• The organisers will agree working requirements for food suppliers in advance, including controls on incoming goods etc.

• Any food sampling should be done in a way to prevent cross-contamination.

• Traders should follow the guidance for retailing.

• Traders should discourage attendees from handling products and should use display

systems to avoid this.